How to Mark Student Attendance in Bookiphy?

Bookiphy’s attendance tracking feature makes it simple and efficient for clubs, centres, and educational providers to manage daily check-ins and check-outs. Whether you’re recording attendance for students or staff, everything is neatly organised—so you always know who’s present and when. It’s essential for maintaining safety, generating reports, and keeping communication clear. Plus, it’s a great way to monitor trial attendees and seamlessly invite them to a full subscription once their trial ends.

Two Simple Ways to Mark Attendance

Tracking attendance in Bookiphy is flexible and easy! You can choose between:

• Daily Sign-In/Out – Quickly check in or out all customers booked for the current day.

• Weekly Attendance Register – View and manage attendance day-by-day for the whole week.

Use whichever method fits your routine best—Bookiphy adapts to how you run your sessions.

Option 1: Daily Sign-In/Out (For Students Booked Today)

Use this when you want to bulk sign in or out students scheduled for today’s sessions.

How to Access It:

• Click the “Daily Sign In/Out” icon (top-right of your dashboard – the door icon)

Below are the steps:

1. Enter the designated Staff PIN

Where can I find the staff PIN to check in out students?

Head to Centre Settings > Centre Access Control > Click on 'Reveal PIN'

2. Choose between Check-In or Check-Out

• Apply filters (Age Group, Venue, Activity, Booking Type)
• Click “Show Results”

3. Select students manually or use “Select All”

•  Click Check-In or Check-Out

4. Confirm with a digital signature

✔️ Your action is instantly recorded and logged.

5. Reports:

View the outcome under the Check In/Out Report tab (with times, staff name, and signature).

 Option 2: Weekly Attendance Register

Use this if you want to see the full week at a glance, manage daily attendance per student, and view class-by-class breakdowns.

How to Access It:

• Go to Home > Upcoming Bookings

• Use filters to select Week, Activity, Venue, or Age Group

Click on the Attendance Icon (Door Icon on the right)

What You’ll See:

• Students booked for each day of the selected week

• Columns for each day (e.g., Mon 09 Jun, Tue 10 Jun…)

• Icons to mark attendance:

Editing attendance times:

Simply click the edit icon to adjust the sign-in or sign-out time, or click delete to remove the attendance record entirely.

All actions appear in real-time and feed directly into your daily reports.

Reports:

View the outcome under the Check In/Out Report tab.

Tip:

Use Option 1 for fast, same-day check-ins at drop-off, and Option 2 when you need to monitor the entire week or make edits later.

Need help setting it up? Just email us at support@bookiphy.com and we’ll be happy to assist!