How to Set Up a Flexi Booking Activity in Bookiphy?

Want to offer personalised 1-to-1 sessions or let customers book flexible time slots—like coaching, consultations, or party rooms? Flexi Bookings are just what you need!

Here’s how to set it up:

Setting Up A New Activity or Class as Flexi Booking.

Step 1: Add a New Activity

• Click the + button in the top right corner of your screen.

• Choose Add Activity from the menu.

• You'll then see two options:

  • Create New – Start from scratch and build a new activity.

  • Clone Activity – Copy an existing activity if it’s similar, then just tweak the details.

• For Booking Type, select Flexi Bookings.

  This option is perfect for personalised sessions like coaching, private events, or room hires.

• Activity Name – Give your session a clear and simple name.

• Time – Pick the weekly time slot.

• Venue – Choose where the class takes place (or mark it as online).

• Age Group – Select who the session is for.

Step 3: Choose Availability & Pricing

• Class Summary – Select the days your class will run each week.

• Billing Frequency – Set how often customers will be charged.

• Price – Add your subscription or booking fee.

Step 4: Add a Description and Image

• Describe Activity – Tell parents what their child can expect (fun, learning, etc.).

• Attendee Instructions – Add any notes for parents (e.g., bring a water bottle).

• Activity Image – Upload a photo that best represents the class.

Step 5: Payment Setup

• Stripe Connect – Link your Stripe account to enable online payments. Please Note: Connecting Stripe is mandatory to proceed with setting up bookiphy products.

• Offline Payments – Add other options like cash, cheque, or childcare vouchers.

  • Custom Instructions – Set a button name and add notes for offline payments.

Step 6: Booking Settings

• Booking Cut-Off Time – Set how many hours before the class a booking must be made.

• Waitlist Option – Turn this on to collect interest when spots are full.

• Visibility – Keep the class Public (shown on booking page) or set to Private if you want to share it with selected users only.

• Minimum Booking Time - This sets the shortest session duration a customer can book within the selected time range.
  Example: If set to 1 hour, customers can only choose time slots that are at least 1 hour         long (e.g., 9:00–10:00 AM or 3:30–4:30 PM).

• Maximum Booking Time - This sets the longest session duration a customer can book within the selected time range.
  Example: If set to 3 hours, customers can book slots up to 3 hours long (e.g., 10:00 AM–1:00 PM), but not more.

Customers can only book sessions that fall entirely within the defined time range (e.g., 09:00 AM – 07:00 PM), and the selected duration must be between the minimum and maximum you’ve allowed.

Step 7: Preview Your Booking Page

• Once your activity is ready, click Preview Booking Form to see how it looks to parents.

• Use filters (date, venue, activity type, etc.) to see different views.

• On the right side, you can tweak design settings like button text, fonts, and colours to match your branding.

That’s it for setting up your activity! Next up: how to publish it and manage signups. Let me know when you're ready to move on.

Customer view of the flexi products: