How to collect setup fees or one-off fees in Bookiphy?

Bookiphy allows you to charge a one-off setup fee (also known as a registration or joining fee) for activities such as Subscriptions or Camps.

This is ideal for clubs that want to collect a one-time payment when a student first joins — for example, to cover registration, uniforms, or starter kits.

Where to Configure One-Off Fees

Go to Club Settings → Products → Edit Activity → Booking Settings

You can set up one-off fees either when creating a new activity or by editing an existing one.

How to Add a One-Off Fees

1. Go to Club Settings → Products.

2. Select the activity you wish to edit (or click Add Activity to create a new one).

3. Head to the Booking Settings tab.

4. Scroll down to the section titled “One-off Joining Fees.”

5. Enter the amount you want to charge (e.g. £50).

6. Optionally, add a short note or description explaining the purpose of the fee (e.g. “A one-time registration fee includes a club T-shirt and water bottle.”)

7. Click Save to apply your changes.

How It Works for Customers

• The one-off fee will be automatically added to the first payment when a customer books an eligible activity (Subscription or Camp).

• Returning customers booking the same activity again will not be charged the one-off fee a second time.

• The fee amount and note will appear clearly on the checkout summary and receipt.

Tip: One-off fees help clubs cover setup costs and streamline new registrations without having to invoice separately.

Need Help?

If you have questions or need assistance setting up one-off fees, contact support@bookiphy.com — our team will be happy to help you configure it.